About the Administrative Assistant position

We are looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The position is also responsible for the efficient and smooth day-to-day operation of our office.

You should have excellent oral and written communication skills and be able to organize their work using tools, like Microsoft Office, Google Suite, and office equipment. It is also required to have previous experience as a secretary or executive assistant.

Administrative Assistant responsibilities are:

  • Arrange events, appointments and travel

  • Manage phone calls and correspondence (including email, memos, letters, faxes and forms)

  • Attend meetings and take detailed notes

  • Participate in the preparation of regularly scheduled reports

  • Organize contact lists and filing systems

  • Meet and support visitors

  • Help clients and company representatives contact each other

  • Review and update office policies and procedures

  • Monitor office supplies and research new deals and suppliers

  • Prepare and submit expense reports

  • Collaborate with executive and senior administrative assistants to handle requests and queries from senior managers

  • Run errands and visit retail locations to deliver corporate mail and supplies.

Administrative Assistant requirements are:

  • 3+ years' experience of working on an Administrative Assistant role

  • Significant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines

  • Good practical experience with MS Office, particularly MS Excel and MS PowerPoint

  • Strong problem solving skills with the ability to prioritize assignments and responsibilities.

  • Outstanding written and verbal communication skills, with consistent attention to detail

  • Strong organizational skills with the ability to multi-task

  • High school degree

  • Must be age 21

  • A reliable vehicle is required for this position for running errands. Reimbursable mileage and tolls.